How to Add a Time Zone for Zoom Meetings and Webinars            

  

Users can showcase the Zoom time zone only when they make the required changes in the settings section and enable the time zone for each event.

For this, follow the settings below:

1. Go to WP Admin >> Event Manager >> Settings >> Date and Time Picker.

2. Enable Select time zone for each event.

3. Go to Zoom >> Add New Meetings/Webinars.

4. Here, you get multiple time zone options to select from.

5. After that, your selected time zone will be available on the frontend.

Please note that time zone availability comes from the options provided by Zoom. Anything else entered may not provide the correct data.

Managing Registrations                                                              

  

A user can easily manage registrations using the Registration add-on. Clicking on the number of event registrations displayed in the events table on the frontend event dashboard will redirect you to the registered attendee list page.

This page will display all attendees who have registered for that specific event, along with Zoom meeting details.

Email Notifications                                                                     

  

The event registration email will be sent to both the organizer and attendees after event registration.

1. Go to WP Admin >> Event Registrations >> Notifications in the backend of your site.

Here, you can see two tabs:

• Organizer Notifications

• Attendee Notifications

2. Customize the email messages for the organizer and attendee and add the shortcodes that display Zoom meeting details.

3. Save changes.

How to Bind Sell Tickets to Zoom Meetings at the Admin Panel

  

You can sell tickets for online events using the Sell Tickets plugin. After the Sell Tickets plugin is installed, follow the steps below:

1. Go to Admin >> Event Manager >> Add New.

2. Fill in the details of the event.

3. In the section for adding tickets, you will find the Zoom Meetings tab. Select the Zoom meeting you want to bind the event ticket with.

4. Save the ticket and publish the event.

Zoom Integration with WooCommerce                                       

  

In order to link Zoom meetings with WooCommerce, a user needs the WP Event Manager plugin along with the Zoom and WooCommerce plugins. After installing the WooCommerce plugin, the first step is to create a Zoom meeting.

Here are the steps to take:

1. Go to Admin >> Zoom >> Add a New Meeting.

2. Fill in the details of the meeting.

3. Integrate this meeting with WooCommerce using the box on the right-hand side of the same page.

4. Tick Enable purchase, after which you need to mention the price of the meeting.

5. After the price has been added, publish the meeting.

6. The meeting will be converted into a WooCommerce product.

7. Go to Admin >> Products >> All Products.

8. Here, you will find all your WooCommerce products. Click on the name of the previously created product (Zoom meeting).

9. You will be redirected to a page displaying the product details. You need to link this product to the Zoom meeting.

10. Click on Zoom connection in the list and find the product linked to the Zoom meeting.

11. Update and publish.

12. You will find the Zoom meeting details along with the Add to Cart button on the frontend product page.

13. Participants can add products to the cart from here.

14. Complete the payment process. The order details can then be seen on My Account >> Zoom Meeting.

15. Participants can access the meetings from here as well.

Meeting Reports at the Admin Panel                                    

  

The plugin allows organizers to get detailed reports of the meetings they organize through the following steps:

1. Go to Admin >> Zoom >> Reports.

2. Here, you will see two tabs: Monthly Report and Account Report.

3. Click on Monthly Report.

• Specify the month in the Enter the month to check field.

• Click on Export for all the details, including meetings, new users, participants, and meeting minutes, in a spreadsheet.

4. Similarly, if you click on Account Report, you will get the following options:

• Specify the month in Enter the month to check.

• Click on Export for all the details, including meetings, new users, participants, and meeting minutes, in a spreadsheet.

Setup Pages                                                                                          

  

Create a Zoom Submit Page  

1. Create a new page by following WP Admin >> Pages >> New Page.

2. Add a suitable title.

3. Inside the content area, add the shortcode:

It is recommended to insert the shortcode into the WordPress visual editor to ensure it gets formatted correctly.

Create a Zoom Dashboard Page  

1. Create a new page by following WP Admin >> Pages >> New Page.

2. Add a suitable title.

3. Inside the content area, add the shortcode:

It is recommended to insert the shortcode into the Text view of the WordPress visual editor to ensure it gets formatted correctly.

Zoom Settings for the Organizer at the Frontend                  

  

Users with the organizer role can also integrate their Zoom account with the plugin. This can be done at the frontend by following the below-mentioned steps:

1. Log in to your organizer account.

2. Go to Zoom Meeting Dashboard >> Zoom Settings.

3. You will see a form in which you need to add the API details along with general settings.

4. Enter the details.

5. Save changes.

This will enable organizers to link their Zoom account with the plugin.

Add New Zoom Meetings at the Frontend                               

  

To create a Zoom meeting at the frontend, follow the below-mentioned steps:

1. Go to Submit Zoom Meeting on the frontend.

2. Submit all the information about the meeting, including its title, meeting date and time, host and agenda, specifications about the time zone, and meeting duration.

3. The details related to registrations and alternative hosts are available only for Pro users (Zoom plan), and hence selecting any of these may hamper your meeting creation if it is a free account.

4. Submit.

5. You can see the list of meetings created in the Zoom Dashboard section.

How to Add a New Webinar from the Frontend                       

  

To add a new webinar from the frontend, follow the steps below:

1. Go to the Zoom meeting form on the frontend.

2. Submit all the information about the webinar, such as title, date and time, host and agenda, specifications about the time zone, and duration.

3. The details regarding registrations, Panelists Video, HD video, practice session, Allow multiple devices, and alternative hosts are available only for Pro users (Zoom plan), and hence selecting any of these may hamper your meeting creation if it is a free account.

4. Submit.

5. You can see the list of webinars created on the Zoom Dashboard page.

Note: After purchasing the plan, go to User Management >> Users in your Zoom account. Select the user and click on Edit. On the Edit User page, you will see the Features section. Check Webinars to enable webinars in your account.

Add New Users at the Frontend                                                       

  

1. Go to Zoom Dashboard >> Zoom User List >> Add New Users.

2. Fill in the required details:

• Action: The admin needs to choose from the available actions that a user needs to perform while managing Zoom meetings.

• Email Address: The email address that would be used by a user.

• First Name: The first name of the user.

• Last Name: The last name of the user.

• User Type

3. Submit.

Zoom Users List at the Frontend                                                

  

To gain access to the list of all the users associated with the API mentioned:

1. Go to Zoom Dashboard >> Zoom User List.

2. Here, you get the list of all users added to the same API.

3. When you add users to a Zoom website, you get the option to sync all these users through the backend by clicking on Sync Zoom Users.

How to Bind Zoom Meetings with Events at the Frontend         

  

1. Go to the Post an Event page.

2. Submit the details of the event.

3. In the Zoom Meetings section, select the Zoom meeting you want to bind this event with. Submit the event.

4. You will see the Zoom meeting details on the event listing page.

How to Bind Sell Tickets to Zoom Meetings at the Admin Panel

  

To bind Zoom meetings with tickets:

1. Go to the Post an Event page.

2. Submit the details of the event.

3. In the Ticket Settings section, you will find the Zoom Meetings tab. Select the Zoom meeting you want to bind the event ticket with.

4. Submit the event.

5. You will see ticket details along with meeting details on the frontend.

How to Filter Hooks                                                      

  

A few hooks are available below.

Basics  

1. add_filter('event_manager_zoom', function($data) {
2.     return $data;
3. });

Examples  

Redirect to a Custom Page URL  

Redirect to a custom page URL after Join via Web Browser is completed or unfinished:

1. add_filter('event_manager_zoom_join_meeting_via_app_shortcode', function() {
2.     return 'https://yoursiteurl.com/page';
3. });

Before Creating a Zoom User  

apply_filters( 'event_manager_zoom_create_user', $data );

Usage: Used when making API calls to create a user on Zoom.

Before Listing Zoom Users  

apply_filters( 'event_manager_zoom_list_users', $data );

Usage: Used when making API calls to list users from Zoom.

Before Getting a Zoom User  

apply_filters( 'event_manager_zoom_get_user_info', $data );

Usage: Used when making API calls to get specific HOST ID information.

Before Listing a Meeting  

apply_filters( 'event_manager_zoom_list_meetings', $data );

Usage: Used when making API calls to get a list of meetings for a Zoom user.

Before Creating a Meeting  

apply_filters( 'event_manager_zoom_create_meeting', $data );

Usage: Used when making API calls to post your own data when creating a meeting.

Before Updating a Meeting  

apply_filters( 'event_manager_zoom_update_meeting', $data );

Usage: Used when making API calls to post your own data when updating a meeting.

Before Getting a Meeting  

apply_filters( 'event_manager_zoom_get_meeting_info', $data );

Usage: Used when making API calls to get meeting information.

Before Getting Daily Reports Data  

apply_filters( 'event_manager_zoom_get_daily_report', $data );

Usage: Used when making API calls to pull report data.

Sidebar Links to Free Zoom Webinars on Demand              

  

With the Zoom plugin of WP Event Manager, you can display links to free Zoom webinars on the sidebar of your page.

Add the following code snippet to functions.php:

1. add_action('single_event_zoom_meeting_overview_after', 'YOUR_THEME_zoom_meeting_overview_after');
2. 
   
3. function YOUR_THEME_zoom_meeting_overview_after()
4. {
5.     global $post;
6.     $user_id = get_current_user_id();
7.     $event_id = $post->ID;
8.     $event_zoom_id = get_post_meta($event_id, '_event_zoom_id', true);
9. 
   
10.     if(!empty($event_zoom_id))
11.     {
12.         $meeting_type = get_post_meta( $event_zoom_id, '_meeting_type', true );
13.         $meeting_type_title = ($meeting_type === 'webinar')
14.             ? __('Webinar', 'wp-event-manager-zoom')
15.             : __('Meeting', 'wp-event-manager-zoom');
16.         $meeting = get_post_meta( $event_zoom_id, '_meeting_zoom_details', true );
17. 
    
18.         if( !empty($meeting) && isset($meeting->id) && !empty($meeting->id) )
19.         {
20.             ?>
21.             <div class="wpem-zoom-sell-ticket-button-wrapper">
22.                 <a href="<?php echo $meeting->join_url; ?>" class="wpem-theme-button wpem-zoom-sell-ticket-button">
23.                     <span><?php printf(__('Join %s', 'wp-event-manager-zoom'), $meeting_type_title); ?></span>
24.                 </a>
25.             </div>
26.             <?php
27.         }
28.     }
29. }

This feature is available only on demand.

Adding Registrants with Custom Queries                           

  

To add registrants with custom queries, paste the following code into function.php:

1. <?php
2. add_filter( 'event_manager_zoom_add_attendees_data', 'wpem_zoom_add_attendees_data_custom_questions', 10 );
3. 
   
4. function wpem_zoom_add_attendees_data_custom_questions($args)
5. {
6.     $args['custom_questions'][] = [
7.         'title' => 'Qualifica professionale',
8.         'value' => $_REQUEST['qualifica_professionale'], //qualifica_professionale is registration form field name
9.     ];
10. 
    
11.     $args['custom_questions'][] = [
12.         'title' => 'Attendees City',
13.         'value' => $_REQUEST['city'], //city is registration form field name
14.     ];
15. 
    
16.     return $args;
17. }
18. ?>

Adding a Custom Field to the Registration Form                   

  

Paste the following code into function.php to add a custom field to your registration form:

1. <?php
2. add_filter( 'event_manager_zoom_add_attendees_data', 'wpem_zoom_add_attendees_data_custom_questions', 10 );
3. 
   
4. function wpem_zoom_add_attendees_data_custom_questions($args)
5. {
6.     $args['address'] = $_REQUEST['attendee_address'];
7.     $args['zip'] = $_REQUEST['attendee_zip'];
8.     $args['phone'] = $_REQUEST['attendee_phone'];
9. 
   
10.     return $args;
11. }
12. ?>

Adding Questions to Zoom Meetings                                    

  

The Zoom add-on allows users to ask questions before entering the meeting room to tighten security.

To enable the feature:

1. Go to wp-admin.

2. Click on Zoom.

3. Select Settings from the dropdown.

4. At the end of the page, check Allow questions to enable it.

5. Save changes.

Once you enable the option, you will be able to add questions to your Zoom meetings.

Follow these steps to add questions to each meeting:

1. Go to Zoom.

2. Click on Add Meetings/Webinar.

3. In the Meeting Questions section, fill in your questions along with the other details.

Your specified question will be added to your Zoom meeting.

The question can also be added from the frontend. The organizer needs to log in to the event dashboard and go to the Zoom section to add a new meeting. On the Add New Meeting page, they need to fill in the question and its details, just like on the admin side.

Printing an Account Report in Zoom

  

To print the account report from the admin side or backend:

1. Go to wp-admin.

2. Click on Zoom and choose Reports from the dropdown.

3. Go to the Account Report tab.

4. Enter the date range in the From and To sections.

5. Click on Print.

The same can be done from the frontend. As an organizer, follow these steps:

1. Go to the frontend event dashboard.

2. Click on Zoom >> Reports >> Account Report.

3. Insert the date range and click on Print.

Your account report will be printed.

Exporting a Monthly Report                                         

  

As an admin, you can export your monthly report as a CSV file. Follow these steps:

1. Go to wp-admin.

2. Click on Zoom >> Reports >> Monthly Report.

3. Enter the specific month in the box.

4. Click on Export.

The same can be done from the frontend by organizers:

1. Go to the frontend event dashboard.

2. Click on Zoom >> Reports >> Monthly Report.

3. Press Export.

Your monthly report will be exported as a CSV file.